Female Executive Secretary - Islamabad
Sunday, 10 December 2017
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Item details
City:
Islamabad
Salary:
Rs 44,000
Item description
We are looking for a competent Female Executive Secretary to support high-ranking official in our company. You will be the one to organize and maintain the executive’s schedule and assist them by performing a variety of administrative tasks.
Executive secretaries must be quick professionals with great time-management and multitasking abilities. It is with their diligence and competence in their work that executives can focus on their managerial responsibilities without worrying for other tasks.
The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently.
Responsibilities
1.Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
2.Attend meetings and keep minutes
3.Receive and screen phone calls and redirect them when appropriate
4.Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.
5.Make travel arrangements for executives
6.Handle confidential documents ensuring they remain secure
7.Prepare invoices or financial statements and provide assistance in bookkeeping
8.Maintain electronic and paper records ensuring information is organized and easily accessible
Requirements
1.Proficient in MS Office and “back-office” software (e.g. ERP
2.In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
3.Familiarity with basic research methods and reporting techniques
4.Excellent organizational and time-management skills
5.Outstanding communication and negotiation abilities
Integrity and confidentiality
6.Degree in business administration or relative field
7.Relocation
Executive secretaries must be quick professionals with great time-management and multitasking abilities. It is with their diligence and competence in their work that executives can focus on their managerial responsibilities without worrying for other tasks.
The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently.
Responsibilities
1.Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
2.Attend meetings and keep minutes
3.Receive and screen phone calls and redirect them when appropriate
4.Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.
5.Make travel arrangements for executives
6.Handle confidential documents ensuring they remain secure
7.Prepare invoices or financial statements and provide assistance in bookkeeping
8.Maintain electronic and paper records ensuring information is organized and easily accessible
Requirements
1.Proficient in MS Office and “back-office” software (e.g. ERP
2.In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
3.Familiarity with basic research methods and reporting techniques
4.Excellent organizational and time-management skills
5.Outstanding communication and negotiation abilities
Integrity and confidentiality
6.Degree in business administration or relative field
7.Relocation
